Toolkit

Adult Community Education Program Guidelines

Download and read this document for further information and guiding principles to support the UAN process for Adult and Community Education.

Use this template to support the UAN process for Adult Community Education. It contains a checklist and guiding questions you can potentially ask of students to help obtain the appropriate information needed.

This document supports the Adult Community Education program.

This template forms part of the compliance audit process involved in becoming a Group Training Organisation (GTO).

This guide is for organisations seeking to become Group Training Organisations (GTO). Before you apply to become a GTO, read the National Standards Guide to ensure you comply.

See this guide for help with declining or accepting a nomination as a training provider for an apprentice or trainee.

These guidelines support the South Australian Group Training Program (SAGTP), a program that supports the provision of pastoral care arrangements for apprentices and trainees employed by eligible GTOs in areas of State priority, and for targeted groups.

Use this sample document to help you create training plans for higher education apprenticeships and traineeships.

Use this sample training plan as a template to help you create training plans for apprentices and trainees.

Refer to this guide for help with completing an endorsed training plan for your apprentice or trainee.

Complete and submit this form to notify Traineeship and Apprenticeship Services that the responsibility for delivery of off-job training under a Training Contract has changed from one Nominated Training Organisation (NTO) to another.

An application can be made by any of the parties to a training contract to substitute the current employer with a new employer. Download and complete this form to apply.

This proforma is for use with Training Contracts for Vocational Education and Training aligned apprenticeships or traineeship pathways.

Download, complete and submit this form to apply for an extension of time for training plans to be endorsed by all parties.

An employer should complete and submit this form to notify Traineeship and Apprenticeship Services of a withdrawal from a Training Contract during the probationary period within seven days of either party withdrawing.

An employer and apprentice/trainee should complete and submit this form when they have agreed to terminate a South Australian Training Contract.

Complete and submit this form to apply to suspend a Training Contract in South Australia.

Complete and submit this form to apply to extend the term of a Training Contract in South Australia.

Complete and submit this form to notify Traineeship and Apprenticeship Services when there is agreement from the employer, National Training Organisation (NTO) and the trainee/apprentice that they have attained all the competencies required in their trade or vocation.

Complete and submit this request to exceed the supervision ratio guidelines.

Complete and submit this form to apply to add or remove credit from a Training Contract.

Complete and submit this form to apply to extend the probationary period of a Training Contract in South Australia.

Complete and submit this form to apply to vary the trade/vocation or qualification undertaken through a Training Contract in South Australia.

Complete and submit this form to apply to vary the hours per week worked under a Training Contract in South Australia, or to vary the employment type between part-time and full-time.

This form is completed and submitted by an apprentice/trainee, parent/guardian or employer to notify Traineeship and Apprenticeship Services (TAS) of a change in contact details.

This form may be used to apply for an occupation to be declared a trade or vocation.

Support guide for completing the Core Skills Profile for Adults Interpretation Report as part of the UAN process.

Fact sheet to support the Core Skills Profile for Adults (CSPA) Interpretation Report within the UAN process.

Watch the CSPA Learner Guide video for the Online Assessment and Reporting (OARS) Platform.

Help with the writing assessment when conducting the Core Skills Profile for Adults (CSPA) Interpretation Report within the UAN process.

This instructional guide helps you understand how to complete the Core Skills Profile for Adults Interpretation Report as part of the UAN process.

This fact sheet relates to information contained in the reading, numeracy or writing assessment report as part of the CSPA Interpretation Report.

Training providers must ensure learners’ existence and eligibility for subsidised training, and retain records of it under the FAA. Read the fact sheet for more information.

Fact sheet providing an introducing to contracting to deliver Subsidised Training List (STL_ qualifications.

This agreement outlines your service provider terms and conditions and allows you to apply to deliver subsidised activities.

Indicative copy of the Funded Activities Annexure.

A Participant Agreement Form must be completed at the time of first enrolment for each new participant with your organisation.

The following Participant Agreement Form is to be used for all subsidised accredited training delivered outside of a Skilling South Australia Project. Skilling South Australia Projects should use the Participant Agreement Form located in the toolkit.

Participant Agreement Forms are not required for subsequent enrolments with the same organisation.

You are not required to forward a copy to the Department but must retain the original document for your records.

This fact sheet supports the VETRO process for students and parents. It covers consent and confidentiality information to create understanding about the services they will be able to access.

Use this guide to help you complete the Organisational Self-Assessment for LSS for training providers.

A blank template of the full service agreement between a Learner Support Service (LSS) provider and training provider.

A detailed information guide for Registered Training Organisations (RTOs) covering all aspects of Learner Support Services (LSS).

This document is designed as a tool to assist you, the training provider, to assess your capacity, processes and practices in supporting the needs of learners enrolled in the courses you deliver.

A fact sheet specifically for parents and schools on student personal and learning supports.

This fact sheet covers personal and learning supports for school students for Registered Training Organisations (RTOs).

This fact sheet can be provided to school students to help them understand personal and learning supports.

This Information Pack is for NTOs offering training to school students. It covers personal and learning supports, how this fits with student supports offered at school, and the key considerations for working with school students.

School students can be referred for Learner Support Services through the enrolling NTO, through their school VET coordinator or can self-refer to the LSS provider contracted by the NTO for this service. See the process map for more information.

Guidelines for Training Priority Projects in South Australia.

Guidelines for Training Priority Projects in South Australia.

This document provides additional detail to the Quality and Compliance monitoring framework including information about how the risk based approach is informed, key indicators for measurement, and how reviews are conducted.

This guide provides direction on how to comply with AVETMISS reporting requirements in South Australia.

Use this reporting template to assist with My Skills reporting requirements.

The National Centre for Vocational Education Research (NCVER) has produced a number of fact sheets for RTOs containing in-depth information on AVETMISS reporting, requirements, how to manage data, and much more.

Some units of competency are eligible for a government subsidy payment for result code 70 and Academic Pass (AP). This code applies to units in some qualifications that require students to achieve both on and off-job competency. Download this document to see the guiding principles.

This document details the South Australian NAT file specifications for AVETMISS reporting.

Use the SA fund source indicators document to help you with AVETMISS reporting.

Use the SA schools location codes list to support you with AVETMISS reporting.

Download and refer to this spreadsheet of validations to support your AVETMISS reporting through STELA.

Refer to this user guide if you are completing AVETMISS reporting via STELA Direct Entry.

Refer to this user guide if you are completing AVETMISS reporting via STELA NAT Upload.

Refer to this fact sheet for support with the Unique Student Identifier (USI) Discrepancies Report.

You can apply to have courses or skill sets added to the STL. Complete the application form and email your application to skills@sa.gov.au

Local skill sets have been introduced to support additional training opportunities for young people and job seekers.

From 1 July 2021, Quota conditions were removed from the STL, and replaced with Managed Courses. Courses with this condition have a set number of places that can be created per provider, which can be drawn down in the same way as General courses. No additional application or approval processes are required to deliver courses with this condition.

From 1 July 2021, Quota conditions were removed from the STL, and replaced with Managed Courses. Courses with this condition have a set number of places that can be created per provider, which can be drawn down in the same way as General courses. No additional application or approval processes are required to deliver courses with this condition.

Applicable to Training Accounts created on or before 14 October 2020.

The Skilling South Australia Subsidised Traineeship and Apprenticeship List (STAL) displays courses the Department will fund through training contracts to support the Skilling South Australia initiative.

Training Priority List (TPL), displays courses the Department will fund through non-training contract arrangements.

South Australians aged 16 years or older who are or have been under a Guardianship order of a Government Minister in Australia, are eligible to access fee-free courses on the Subsidised Training List with contracted Training Providers. The usual subsidised training eligibility rules apply.

To apply for a fee exemption, complete the form.

You can apply to review the subsidy amount paid for a course. Download and complete the application form, then email your application to Subsidy.Support@sa.gov.au

Some units of competency are eligible for a government subsidy payment for result code 70 and Academic Pass (AP). This code applies to units in some qualifications that require students to achieve both on and off-job competency. Download this document to see the guiding principles.

The Skills & Employment Portal is an Information Management Portal that provides access to a number of functions including creation of a Participant Profile, Training Account and Claims and Payments. This User Guide assumes that the user has access to the Portal and is intended to assist with the following:

• explanation about linkage between Participant Profile and Training Account data;
• matching data between AVETMISS in STELA and Training Account in the Portal;
• processes for submitting accurate and compliant claims for a subsidy payment; and
• claim errors with meaningful descriptions and suggested action for each error.

If you are a representative of a Nominated Training Organisation or Apprenticeship Network Provider, request access to the ATLAS Portal by downloading and completing this form.

Download these instructions for information on how to submit a Nominated Training Organisation (NTO) nomination response using the ATLAS portal.

Download and read the instructions to learn how to submit endorsements or extensions to training plans using the ATLAS portal.

The Skills & Employment Portal is an Information Management Portal that provides access to a number of functions including creation of a Participant Profile, Training Account and view Claims and Payments. This User Guide is intended for staff of a Training Provider who have access to the Portal and are entering or managing Participants and Training Accounts information.

The Skills & Employment Portal is an Information Management Portal that provides access to a number of functions including creation of a Participant Profile, Training Account and Claims and Payments. This User Guide assumes that the user has access to the Portal and is intended to assist with the following:

• explanation about linkage between Participant Profile and Training Account data;
• matching data between AVETMISS in STELA and Training Account in the Portal;
• processes for submitting accurate and compliant claims for a subsidy payment; and
• claim errors with meaningful descriptions and suggested action for each error.

The Skills & Employment Portal is an Information Management Portal that provides access to a number of functions – Participant Profile, Training Account, Claims and Projects (where applicable). This User Guide provides you with instructions on how to successfully login to the Portal, change your password and amend your personal details.

To gain access to the Portal, each user requires their own login. See the guide for more details.

The Skills & Employment Portal is an Information Management Portal that provides access to a number of functions - Participant Profile, Training Account, Claims and Projects (where applicable). This User Guide assumes that the user has access to the Portal and has experience in establishing Participant Profiles and Training Accounts. This document is intended to assist with the maintenance, completion or closure of Training Accounts, and how to run various Training Account Reports in the Portal.

The Skills and Employment Portal is an online system used by contracted recipients and nominated Registered Training Organisations (RTOs). This document explains the use of the Portal by recipients delivering a Skilling South Australia (SSA) Project through a Funded Activities Agreement (FAA).

Download and review this user agreement for the terms and conditions related to online access to the Skills and Employment Portal.

Download and complete this form in relation to usage of the Skills and Employment Portal. Specifically, you can make a New Access Request, Amendment Request or Deactivation Request.

Refer to this user guide if you are completing AVETMISS reporting via STELA Direct Entry.

Refer to this user guide if you are completing AVETMISS reporting via STELA NAT Upload.

FAQs to support training providers delivering subsidised training through TGSS.

Download and complete this education and training plan form as part of TGSS.

This logbook can be provided to students to enable them to record details associated with work placements. It includes instructions on what information to record, and a section to capture the employer's recognition of the student's achievements.

Guidelines for Training Priority Projects in South Australia.

Guidelines for Training Priority Projects in South Australia.

Information and common questions about how to apply for a FLO eligibility exemption.

The guide is designed to ensure that there is clarity on what is accepted evidence to demonstrate a school student has completed a relevant VET Pathway to meet eligibility requirements.

The finalised list of subsidised courses available to school students, with an effective date of 3 January 2023 is now available to assist training providers and schools with planning for delivery. These courses have been agreed as providing school students with Flexible Industry Pathways that lead to employment in key growth industries in South Australia.

From 1 July 2021 training providers will need to use the new VET for School Students Guidelines for students seeking to commence a subsidised course from Semester 1, 2022.

Support guide for completing the Core Skills Profile for Adults Interpretation Report as part of the UAN process.

Fact sheet to support the Core Skills Profile for Adults (CSPA) Interpretation Report within the UAN process.

Watch the CSPA Learner Guide video for the Online Assessment and Reporting (OARS) Platform.

Help with the writing assessment when conducting the Core Skills Profile for Adults (CSPA) Interpretation Report within the UAN process.

This instructional guide helps you understand how to complete the Core Skills Profile for Adults Interpretation Report as part of the UAN process.

Process map for establishing eligibility, entitlement and conducting the Upfront Assessment of Need process, updated May 2021.

Download the Upfront Assessment of Need (UAN) Suitability and Support Needs checklist to help you work through the process.

Upfront Assessment of Need guidelines for training providers, updated July 2022.

It important that prospective employers understand the benefits of the UAN process. This fact sheet has been developed to help training providers explain it.

This fact sheet is jointly prepared by the Department for Education and the Commonwealth Government, to help explain employment service provider responsibilities when referring a job seeker to subsidised training.

It important that prospective students understand the benefits of the UAN process. This fact sheet has been developed to help training providers explain it.

Training providers must ensure learners’ existence and eligibility for subsidised training, and retain records of it under the FAA. Read the fact sheet for more information.

This fact sheet relates to information contained in the reading, numeracy or writing assessment report as part of the CSPA Interpretation Report.

An instructional guide to help training providers complete the School Student VET Referral form.

Updated process map for conducting the Upfront Assessment of Need including VETRO.

Upfront Assessment of Need guidelines for training providers, updated July 2022.

The guide is designed to ensure that there is clarity on what is accepted evidence to demonstrate a school student has completed a relevant VET Pathway to meet eligibility requirements.

Frequently Asked Questions regarding VETRO Reports for school students.