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Help with using STELA
The Student Training Enrolment Logistics Application (STELA) is an online application for training providers to complete their AVETMISS reporting requirements.
Complete the online checklist to assist you with meeting your AVETMISS reporting requirements via the AVETMISS reporting checklist.
Apply for access to STELA Direct Entry and STELA NAT Upload via the online STELA application form.
If you experience any difficulties with requesting a login, call the STELA Helpdesk on 8226 3050 or email DIS.firstname.lastname@example.org.
Specifically for RTO’s directly entering training activity into STELA.
If you have purchased privately developed AVETMISS compliant software, you will need to upload your data into STELA via NAT files.
Information relating to AVETMISS reporting requirements in South Australia.
Training Organisations reporting training activity in South Australia via STELA must include the relevant state funding identifier. Please refer to the documents below for a list of South Australian funding identifier and information on how to report funded training activity against relevant programs.
If you are unsure which one to use, please speak with your DIS Contract Representative in your organisation as these details are contained within the relevant funding contract/agreement and schedules.
The Department for Innovation and Skills have their own version of the Training organisation (NAT00010), Training activity (NAT00120) and the Program Completed (NAT00130) files. All other files are identical to NCVER's AVETMIS Standard.
To upload NAT files successfully into STELA NAT Upload the process requires:
If any errors are detected by STELA in steps 1 or 2 the upload will fail and no data will be imported. The errors will need to be fixed at the source and a new set of NAT files will need to be generated, revalidated through AVS and re-uploaded into STELA. For a list of STELA validations refer to the list below which includes the business rules and associated messaging.
The Department of Innovation and Skills (DIS) is responsible for collecting ALL VET activity in South Australia relating to school students where it counts towards their senior secondary certificate - SACE and reporting it to NCVER annually on behalf of the SACE Board.
Please ensure when reporting SACE related training activity in STELA the following information is provided for each student:
The following steps outline the process for reporting your SACE - related training activity correctly in STELA:
If you are unsure on how your SMS caters for the SA SACE Collection process, please contact your software vendor. Technical documents can be downloaded from our website at skills.sa.gov.au/stela (under Reporting requirements in South Australia) which outline South Australian specific reporting requirements for software vendors.
DIS requires all training providers to report their VET Training Activity for South Australian students in STELA on a quarterly basis. Below are the quarterly reporting periods and the reporting deadline for each quarter:
The VET Training Activity to be reported includes Government funded training, Fee for Service training and VET in Schools training. If you are not able to meet these quarterly requirements you need to advise the STELA helpdesk when you will be ready to meet the requirements.
You must report a USI for every student undertaking nationally accredited training whenever you submit AVETMISS data as part of the National VET Provider Collection, unless an exemption applies.
For more about exemption, visit Exemptions from reporting USI.
For further information about USI, visit NCVER USI Fact Sheet.
For more information, please contact the STELA Helpdesk on 8226 3050 or email email@example.com.
Call the STELA helpdesk on 08 8226 3050 or email firstname.lastname@example.org
If you are experiencing issues with the AVS Validation Software
Call NCVER on 1800 649 452 or 8230 8400.
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