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Help with using STELA
The Student Training Enrolment Logistics Application (STELA) is an online application for training providers to complete their AVETMISS reporting requirements.
Apply for access to STELA Direct Entry and STELA NAT Upload via the online STELA application form.
If you experience any difficulties with requesting a login, call the STELA Helpdesk on 8226 3050 or email DIS.email@example.com.
Specifically for RTO’s directly entering training activity into STELA.
If you have purchased privately developed AVETMISS compliant software, you will need to upload your data into STELA via NAT files.
Information relating to AVETMISS reporting requirements in South Australia.
Training Organisations reporting training activity in South Australia via STELA must include the relevant state funding identifier. Please refer to the documents below for a list of South Australian funding identifier and information on how to report funded training activity against relevant programs.
If you are unsure which one to use, please speak with your DIS Contract Representative in your organisation as these details are contained within the relevant funding contract/agreement and schedules.
South Australia has their own version of the Training Activity (NAT00120) file and the Program Completed (NAT00130) file. All other files are identical to NCVER’s standards.
From 1 Jan 2019, South Australia will have its own specification for the NAT00010/10A Training Organisation file which will include two new below the line fields called ‘Software Product Name’ and ‘Software Vendor E-mail Address’. This will be in addition to the existing South Australian file specifications for the NAT00120 Training Activity and NAT00130 Program Completed. All other files will remain identical to NCVER’s standards.
To upload NAT files successfully into STELA NAT Upload the process requires:
If any errors are detected by STELA in steps 1 or 2 the upload will fail and no data will be imported. The errors will need to be fixed at the source and a new set of NAT files will need to be generated, revalidated through AVS and re-uploaded into STELA. For a list of STELA validations refer to the list below which includes the business rules and associated messaging.
The Department for Innovation and Skills (DIS) collects all VET activity in South Australia related to school students where it counts towards their senior secondary certificate (SACE) and reports it to NCVER annually on behalf of the SACE Board.
To make the SACE related reporting as accurate as possible, please ensure you have the following information from the school about each student:
For information about your SMS in relation to the SACE Collection process, please contact your software vendor.
For technical documents about South Australian specific reporting requirements for software vendors, refer to Reporting requirements in South Australia.
DIS requires all training providers to report their VET Training Activity for South Australian students in STELA on a quarterly basis. Below are the quarterly reporting periods and the reporting deadline for each quarter:
The VET Training Activity to be reported includes Government funded training, Fee for Service training and VET in Schools training. If you are not able to meet these quarterly requirements you need to advise the STELA helpdesk when you will be ready to meet the requirements.
You must report a USI for every student undertaking nationally accredited training whenever you submit AVETMISS data as part of the National VET Provider Collection, unless an exemption applies.
For more about exemption, visit Exemptions from reporting USI.
For further information about USI, visit NCVER USI Fact Sheet.
For more information, please contact the STELA Helpdesk on 8226 3050 or email firstname.lastname@example.org.
Call the STELA helpdesk on 08 8226 3050 or email email@example.com
If you are experiencing issues with the AVS Validation Software
Call NCVER on 1800 649 452 or 8230 8400.
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